Privacy Policy
Privacy Policy – Community Energy Preston
Community Energy Preston (“we,” “our,” “us”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your information when you interact with us through our website, events, mailing list, or other activities.
Our Contact Details
Organisation Name: Community Energy Preston
Main Contact Name: Project Co-ordinator
Email: hello@communityenergypreston.co.uk
Types of Personal Information We Collect
We collect and process the following types of personal information:
a. Personal Identifiers
Name
Email address
Phone number
Mailing address
b. Energy Usage Data (For organisations that partner with CEP)
Meter Point Administration Numbers (MPANs)
Meter Point Reference Numbers (MPRNs)
Energy consumption data (if applicable for financial modelling or project assessments)
c. Website Data
IP address
Browser type
Cookies and other usage data
3. How We Collect Personal Information
We collect personal information in the following ways:
Directly from you when you sign up for newsletters, events, or membership.
When you share details to inquire about or participate in our projects.
Automatically through website cookies and analytics.
How We Use Personal Information
Your information is used for the following purposes:
Communications: To provide updates on our projects, events, and activities.
Membership Records: To manage your membership in our group.
Energy Project Development: To calculate and model energy usage for project feasibility studies.
Marketing: To share newsletters, success stories, and updates about community energy.
Event Management: To coordinate participation in our events.
Sharing Your Information
We do not sell or trade your personal information. However, we may share your information:
With Trusted Partners: Service providers assisting with website hosting, payment processing, or data analysis.
Lawful Basis for Processing
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing your data are:
Your Consent: You may withdraw your consent at any time by contacting us.
Contractual Obligations: When processing is necessary for agreements or memberships.
Legitimate Interests: To advance our mission of community energy development.
Data Storage and Retention
Storage: Your data is securely stored in password-protected systems such as Microsoft Teams.
Retention:
Contact details for newsletters and updates are retained for up to five years.
Energy usage data for modelling purposes is retained until the project is completed or no longer relevant.
Data will be securely deleted or anonymised after the retention period.
Your Data Protection Rights
You have the following rights under data protection law:
Right of Access: Request copies of your data.
Right to Rectification: Request correction of inaccurate or incomplete data.
Right to Erasure: Request deletion of your personal information in certain circumstances.
Right to Restrict Processing: Request limits on how your data is processed.
Right to Object: Object to processing based on legitimate interests.
Right to Data Portability: Request transfer of your data to another organisation.
You can exercise your rights by contacting us at hello@communityenergypreston.co.uk
Cookies and Website Usage
Our website uses cookies to enhance your browsing experience and analyse traffic. You can disable cookies in your browser settings, but this may affect functionality.
Complaints
If you have concerns about how we handle your data, please contact us at hello@communityenergypreston.co.uk . You can also raise complaints with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Phone: 0303 123 1113 Website: https://ico.org.uk
First drafted – 20th January 2025
Updated April 2026